1. Feature Overview
This article helps you understand your account’s database usage and how storage is distributed across different entities. Through LeadSquared’s Database Size report, you can monitor database usage to improve system performance and reduce storage costs.
2. Prerequisites
You need to be an Admin user to access this report.
3. Database Usage
To check your Database Usage, navigate to Reports>Reports Home and search for the Database Size report.
This report provides a breakdown of storage usage across different entities in your account. Each entity has two key columns: the total number of records for each entity and its total storage size in Gigabytes.
Here’s a description of each entity –
| Entity Name | Description |
|---|---|
| Leads | This entity stores all the lead data in your account. For example, lead name, lead phone number, etc. To free up space, consider deleting lead data you no longer require. |
| Leads Audit | This entity stores certain changes or audits related to a lead such as Owner assign history, lead merge history, leads that were deleted, etc. Once leads are deleted, audit data related to those leads is also deleted. |
| Activities and Opportunities | This entity stores all the Activities and Opportunities (if enabled) data in your account. For example, opportunity details, activity details, etc. To free up space, consider deleting activities and opportunities data you no longer require. Read the following article to delete custom activities in bulk: Bulk Export and Delete Data. |
| Activities and Opportunities Audit | This entity stores certain changes or audits such as activities or opportunities that were deleted. Once activities and opportunities are deleted, audit data related to them are also deleted. |
| Accounts | This entity stores all the Account data. For example, the different account created, owners of each account, etc. To free up space, consider deleting accounts you no longer require. Note: The Accounts feature must be enabled for this entity. |
| Accounts Audit | This entity stores certain changes or audits such as accounts that were deleted. Once accounts are deleted, audit data related to them are also deleted. Note: The Accounts feature must be enabled for this entity. |
| Tasks | This entity stores all the Task data. For example, task types, upcoming tasks, etc. Once tasks are deleted, audit data related to those tasks are also deleted. |
| Email Records | This entity stores all Email Campaign data. To free up space in this entity, consider deleting email campaigns you no longer require. |
| Change Logs | This entity stores data related to user check-in and check-out data. |
| User | This entity stores data related to Users. For example, user history, user permissions, user configuration, etc. To free up space, consider deleting user data you no longer require. |
| Forms & Process | This entity stores data related to Forms & Processes. To free up space, consider deleting forms and processes you no longer require. |
| System Data | This entity stores miscellaneous data that does not fall into any of the above entity categories. |
Any Questions?
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